Project Check-in Meeting
Keep your team on the same page for important projects with this remote project check-in template.
Template
### Welcome - Quick introductions: - John Doe (Project Manager) - Jane Smith (Lead Developer) - Keith Lee (Designer) - Quick overview of the agenda: - Project status update - Upcoming tasks and deadlines - Obstacles and risks - Team feedback and discussion - Action items and next steps ### Project Status Update - Progress since the last meeting: - **John Doe**: Completed initial project scoping and resource allocation. - **Jane Smith**: Developed the third module of the application; currently in the testing phase. - **Keith Lee**: Finalized UI/UX design for the main product dashboard. - Milestones Achieved: - Completed project scoping. - Third module development and UI/UX design finalized. - Current Status: - **On track** with some adjustments needed. ### Upcoming Tasks and Deadlines - Next Steps: - **John Doe**: Coordinate with stakeholders for feedback on the implementation document. - **Jane Smith**: Continue with module testing and begin development of the fourth module. - **Keith Lee**: Create screen design prototypes for the next phase of the application. - Upcoming Deadlines: - Stakeholder feedback due by August 25th. - Second module development to start by September 1st. - Assigning Tasks: - **John Doe**: Ensure stakeholder engagement. - **Jane Smith**: Lead module testing and development. - **Sam Lee**: Focus on screen design prototypes. ### Challenges and Risks - Current Challenges: - Late stakeholder feedback could impact the start of the next phase. - Critical technical issues identified during testing need to be resolved. - Risk Management: - Proactively follow up with stakeholders. - Assign additional resources to assist with testing if applicable. ### Team Feedback and Discussion (10 minutes) - Feedback on Progress: - **Jane Smith**: Expressed satisfaction with the current pace but highlighted a need for clearer communication with the testing team. - **Keith Lee**: Suggested an early design review with the developers to ensure alignment with design. - Suggestions for Improvement: - Consider implementing a more regular feedback loop between design and development teams. ### Action Items and Next Steps (5 minutes) - Summary of Action Items: - **John Doe**: Follow up with stakeholders, ensure timeline adherence. - **Jane Smith**: Resolve testing issues, start the next development phase. - **Keith Lee**: Prepare design prototypes and schedule a review meeting every 2 weeks. - Next Meeting Date: - Scheduled for August 30th at 10:00 AM. ### Closing Remarks - Thank the team for their ongoing efforts and remind everyone of the importance of meeting the upcoming deadlines. Encourage open communication if issues arise.