Formal Meeting Minutes

### **XYZ Corporation Office Meeting**

Date: August 20, 2024

Time: 10:00 AM - 11:30 AM

Location: Main Room A

Meeting Type: Regular Staff Meeting

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### Call to Order

- Time: 10:05 AM
- Chairperson: Frank Miller

### Attendance

- Members Present:
    - Alice Johnson
    - David Lee
    - Maria Gonzalez
    - Kevin Nguyen
- Absentees:
    - Jessica Brown
    - Thomas Walker
- Guests/Observers:
    - Jordan Peterson
    - Mark Stevens

### Announcements

- The quarterly team-building event will be held on September 25, 2024.
- A new software update will be rolled out company-wide in November.

### Approval of Previous Meeting Minutes

- Minutes from July 18, 2024: Approved
    - Corrections/Amendments: Not Applicable

### Agenda Approval

- Agenda for August 20, 2024: Approved
    - Amendments: Not Applicable

### Reports

- Chairperson’s Report:
    - The company’s new product line is set to launch in December, with marketing strategies being finalized.
- Finance Report:
    - Current budget status: $350,000. Recent expenditures include $12,500 for office space renovations.
- Department Reports:
    - Marketing Department: Presented the updated Google and PR campaign for the new product launch.
    - Sales Department: Reported a 13% increase in sales for Q3.
    - HR Department: Discussed the upcoming employee onboarding sessions.

### Old Business

- Item 1: Office Renovation Timeline
    - Outcome: Completion expected by the end of October.
- Item 2: Employee Feedback on Remote WFH Policy
    - Outcome: Continued discussions, with further feedback being gathered.

### New Business

- Item 1: Proposal for a Wellness Program
    - Outcome: Approved. Implementation to begin in October.
- Item 2: Office Holiday Party Planning
    - Outcome: Approved. Budget set at $2,400.

### Adjournment

- Time: 11:25 AM
- Next Meeting Date: September 17, 2024

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Minutes Submitted by:

- Name: Maria Gonzalez
- Date: August 21, 2024

Minutes Approved:

- Name: Frank Miller
- Date: August 25, 2024